How to roll-out a new Contract Template #6 – Meetings

Introduction

Last but not least! Here is part 6 and last part of my tips on how to roll-out a new Contract Template as an Expert.

Once you have sent out the new templates, these next steps are most important to ensure that the team will really use the templates. In this part of the series ‘How to roll-out a new Contract Template #6 – Meetings’ we focus on meetings and training sessions you should set up with your team.

How to roll-out a new Contract Template #6 – Meetings

𝗧𝗮𝗸𝗲 𝘁𝗵𝗲𝘀𝗲 𝗳𝗼𝗹𝗹𝗼𝘄-𝘂𝗽 𝗮𝗰𝘁𝗶𝗼𝗻𝘀 𝗮𝗳𝘁𝗲𝗿 𝗿𝗼𝗹𝗹𝗶𝗻𝗴 𝗼𝘂𝘁 𝘆𝗼𝘂𝗿 𝗻𝗲𝘄 𝗖𝗼𝗻𝘁𝗿𝗮𝗰𝘁 𝗧𝗲𝗺𝗽𝗹𝗮𝘁𝗲

By following these last steps when sending out contract templates, you can optimize the contract management at your company. Consequently, this will create a more efficient and effective working environment with less discussions about the templates. If you train the teams well and empower them sufficiently you will also see that the negotiation process will run much smoother.

𝗦𝗲𝗽𝗮𝗿𝗮𝘁𝗲 𝗺𝗲𝗲𝘁𝗶𝗻𝗴𝘀 𝘄𝗶𝘁𝗵 𝗺𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁

Address and discuss the goals of the new Contract Template and raise specific concerns and considerations, engaging key stakeholders individually.

Full team meetings:

Provide comprehensive explanations of new templates/policies, emphasizing their purpose, benefits, and alignment with company goals.

𝗧𝗿𝗮𝗶𝗻𝗶𝗻𝗴 𝘀𝗲𝘀𝘀𝗶𝗼𝗻𝘀

Train and empower colleagues with the necessary skills and knowledge to implement the contract templates effectively.

Centralized document access

Establish a user-friendly location for all internal standards, guiding team members to easily find necessary documentation.

𝗥𝗲𝗴𝘂𝗹𝗮𝗿 𝗺𝗼𝗻𝗶𝘁𝗼𝗿𝗶𝗻𝗴

Check awareness, adherence, and effectiveness of procedures, identifying areas for improvement and ensuring compliance.

Support and guidance:

Offer ongoing support to help guide your colleagues by proposing one on one meetings and training sessions.

𝗙𝗲𝗲𝗱𝗯𝗮𝗰𝗸 𝗳𝗼𝗿 𝗶𝗺𝗽𝗿𝗼𝘃𝗲𝗺𝗲𝗻𝘁:

Create opportunities for feedback to drive future enhancements. Actively ask your team members for feedback in the training sessions and meetings mentioned above.

Conclusion

As legal professionals, we play a vital role to improve compliance, efficiency and risk mitigation. By implementing these tips, we create a more productive and legally sound workplace with the ultimate goal: more fun at work and driving success for the company. Most importantly, when doing so, we work together with the other teams and we do not only dictate what they should do.

Easier said, this way:

• You will waste less time in trying to (i) find the right template or (ii) figure out how to use it or who to involve when you have issues
• Your colleagues at the Legal department will have more time to dive deeper into your legal issues and have more time to negotiate and advise you from a legal and strategic point of view
• The other teams of the company will feel more involved- it will be very hard for your colleagues to say that they do not know where to find the Contract Templates (sound familiar?)
• Your Contracts will be signed quicker!

To see the other parts in this series, go to: bit.ly/amstlegal-blogs